With 14 tools integrated into one workspace, Google offers an all-around solution for carrying out virtual work effectively. This solution – Google Workspace – is the subject of this review. Let's take a look at what the workspace is, what it includes, and its benefits.`
What Is Google Workspace?
Google Workspace, formerly G-Suite, is a collection of communication and collaboration software designed for business users. The basic Google Workspace communication programs, including Gmail and Google Meet, as well as the collaboration apps, such as Google Docs, Sheets, Slides, and Forms, are widely used around the world.
Google's collaboration tools were designed from the start to allow multiple users to update a document, spreadsheet, or presentation at the same time. The Workspace is designed to be accessible at any time and from any location, making work simple and stress-free.
How Do Google Workspace Accounts Work?
In contrast to the typical free Gmail or Google accounts that anybody can create, Google Workspace accounts are created and maintained by an administrator. Google Workspace defaults, app access, and security settings are all at the administrator's discretion.
Workspace allows applying different configurations to distinct groups of individuals or, in Workspace terms, different ‘organizational units’. Google Workspace also serves enterprises that handle very sensitive data. An administrator, for example, can disable offline storage of Workspace data such as email, calendar items, and Drive files.
Apps on Google Workspace
The following apps are included as part of the core offering for most Google Workspace packages –
When it comes to sending and receiving emails, Gmail is undoubtedly an effective tool. It has a basic and distinct design that makes it easy for everyone to use. Gmail prioritizes security while offering communication, collaboration, and storage functions for its users.
This Google program helps with the creation of daily schedules. Google Calendar can help you prepare for future events, as well as set reminders, whether one-time or recurring. Users of the Workspace can access all features of the Google Calendar easily and for free.
Google Meet has proved to be a viable platform for many types of conferences. It connects people from all around the world with a solid audio-video conferencing system. Meet presents several added advantages to the Workspace and integrates seamlessly with other apps such as Chat, Calendar, Gmail, Drive, and so on.
As highlighted above, Google Chat and Meet were designed to integrate with each other, as well as other apps on the Workspace and third-party tools. While Meet primarily functions as a conferencing tool, Chat takes care of another aspect of communication – instant messaging. With Google Chat, you can share text and various file formats on the go.
When it comes to cloud file storage, Google Drive has a really impressive offer. As part of the Workspace, Drive offers unlimited storage that allows its users to share and store important information on the cloud. Google Drive is trusted by millions of users worldwide for its efficiency and reliability. Many individuals and business brands have found Google Drive's storage and integration with other Workspace apps to be a top pro of the Workspace. This is because no information is lost when using any other Workspace app.
Google Docs is a document-creation tool that fully supports collaboration among team members. Files created on Docs can be saved in a number of formats and uploaded to the Drive so they are kept safe and secure. As with other Workspace tools, Google Docs is free and has an interface that is simple to use.
Sheets was developed with agile businesses in mind. AI capabilities, which come with this spreadsheet creation tool, allow you to access the right insights to make informed business decisions. And a cloud-based design allows you to collaborate with anyone, at any time, and from any location.
Google Sheets makes working with different data sources easier by being compatible with external systems such as Microsoft Office. Google Workspace maintains its priority with security on Sheets by allowing you the freedom to create while ensuring that your information is secure.
When it comes to presentations, this application is a master. Google Slides allows you to create and update beautiful presentations in your browser. Multiple users can join and communicate while editing a presentation using Google Slides. Google Slides is comparable to Microsoft Powerpoint. Google Slides is available on our computers and mobile phones. It is simple to use.
Google Forms is highly useful for organizations and individuals who need to conduct surveys or interviews online. It lets users create online forms, hassle-free. Creators can choose from a wide variety of question types, and reorder questions with drag-and-drop, among other things. The tool also makes it easy to share well-crafted surveys and forms.
Forms is very customizable and allows you to change the colours, graphics, and fonts to suit your needs or to mirror your company's branding. To ensure a more seamless experience for your target audience, you can implement custom logic that displays questions based on replies.
On the go, this Workspace tool lets you access, create, and update forms from large and small displays. People can reply to your survey from any location, using any internet-based device. And at the end, you can summarize the responses for analysis. Google Forms offers survey analysis in varying formats, including summaries with pie and bar charts.
Google Keep is useful for creating and keeping track of notes. It offers all of the essential features of a word processor. With Keep, you can store crucial information as short text, images, links, or audio. More than a note taker, Google Keep also lets you create to-do lists and sort notes into labels. This makes the app versatile and organized. Notes created on Keep are backed up to Drive, so you can rest assured never to lose your notes.
Google Sites enables you to create engaging, high-quality sites collaboratively for your team, project, or event. The web pages created with Sites are highly responsive, making them appropriate for desktop and mobile devices. Google Sites has both simplified UI and UX, thus anyone can use it without having to learn design or programming. Anyone with a Workspace account can use Sites to bring their ideas to life as aesthetically-appealing, responsive, and functional web pages.
Other included applications in the Workspace are Apps Script, Cloud Search, and Jamboard, which help to create business applications, retrieve information from a company's internal data repositories, and carry out remote or in-person collaboration on a shared space respectively.
Why Should You Use Google Workspace?
Since Google Workspace has several efficient Google applications, the workspace has benefits that flow from using these individual apps. That said, the following are the general benefits of Google Workspace:
To summarize, Google Workspace has seen a significant improvement since its initial release. This robust Workspace by Google includes a plethora of tools to explore, many of which were discussed in this review. Google Workspace is available to millions of individuals globally, making it a small community with a diversified user base.
Further, Google Workspace has made it possible to access everything online in one place. Thus, everyone, especially institutions and business owners can benefit from having a Google Workspace account to administer virtually all their online activities.